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Home > Communication & Collaboration > Migrating a Dixie Shared Drive to a new Utah Tech Shared Drive
Migrating a Dixie Shared Drive to a new Utah Tech Shared Drive
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Step 1 - Create a Utah Tech Shared Drive

 

Go to google.com and sign in with you [email protected] account 

 

 

Once signed in, Navigate to your "Drive"

 

 

On the left of the page, select "Shared drives"

 

 

Create your new Shared Drive on your Utah Tech account

 

 

This will automatically open the new drive

 

Step 2 - Share New Drive with Dixie Account

 

Click on "Manage members" in the top-right corner

 

 

Add in the @dmail.dixie.edu account that has access to manage your Dixie Shared Drive

 

 

Once you add in the account, you will want to click the drop-down menu and change access from "Content Manager" to "Manager"

  • This will ensure the transfer will allow everything to move from Dixie to Utah Tech
  • NOTE: This is also where you will share the Utah Tech Shared Drive with everyone who needs access to the files.

 

 

Click "Send"

 

 

You will see this pop up saying you are sharing with an external account, it is alright to share with @dmail.dixie.edu accounts

Click "Share anyway"

 

 

 

Step 3 - Sign into your Dixie Shared Drive account

 

This step is similar to Step 1 but will have you initially sign into you @dmail.dixie.edu account.

 

 

Step 4 - Transfer Files from Dixie Shared Drive to Utah Tech Shared Drive

 

Navigate to "Drive" on your Dixie account

 

 

On the left of the page, select "Shared drives"

 

 

You should now see all the drives your Dixie account has access to, including the new Utah Tech Drive.

 

 

Open your Dixie Shared Drive and select all files and folders you would like to move to the new Utah Tech Shared Drive

  • NOTE: Everything that has a blue highlight means it is selected, you can select multiple items by holding "ctrl" or "command" keys

 

 

Right-click on one of the selected items and select "Move to"

 

 

A new window will pop up and you will want to use the "Back" arrow to help navigate to the Utah Tech Shared Drive

 

 

 

Select your Utah Tech Shared Drive and click "MOVE"

 

 

A warning pop up about changing the ownership to a shared drive. This is exactly what we want, we want to move away from Dixie State University to Utah Tech University.

Click "Move"

 

 

Once everything has moved, Double check that everything you need is in the Utah Tech Shared Drive

NOTE: Depending on how many files you have on your drive, the time it will take to move will vary

 

 

 

Step 5 - Log out of you Dixie account and removing it from the Utah Tech Shared Drive

 

To sign out of your @dmail.dixie.edu account, click on your account in the top-right corner

 

 

Click "Sign out"

 

 

Switch back to where you were logged into your Utah Tech account and open your Drive

 

 

Open the Utah Tech Shared Drive and ensure you can access all the files

 

 

Now click on "Manage members" again

 

 

Select the drop down menu next to the @dmail.dixie.edu account and click "Remove access"

 

 

Click "Save"

 

 

You should be all set! Ensure you are still able to open the files you have moved

 

Step 6 - Sharing your Utah Tech Shared Drive

 

Open your Shared Drive and click "Manage members"

 

 

This is where you will add in those who need access to the Shared Drive

  • NOTE: Ensure you give proper access to the Drive, this will help with security of the drive.

 

Add any optional notes and click "Send"

 

 

 

Tips for Shared Drives and Use

 

  • Talk with those who you sent the access to and ensure they are able to access the Drive
  • Ensure access to the drive is current and updated when employees join and leave the university
  • Ensure when migrating to Utah Tech Shared Drive that users stop using the Dixie Shared Drive

 

If you need any assistance with this process, please contact Riker Evans with Systems Administration.

 

[email protected]

435-652-7934

HCC 597 N

 

 

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